Japan मा Student वा धेरै work-related residence status भएका व्यक्तिले school छोड्दा, अर्को school join गर्दा, job resign गर्दा वा नयाँ companyसँग contract गर्दा Immigration Services Agency लाई notification दिनुपर्ने हुन सक्छ। सामान्य deadline घटना भएको दिनदेखि 14 दिनभित्र हो। City office मा address change गर्नु र Immigration लाई affiliated organization change बताउनु फरक प्रक्रिया हुन्—एउटा गरेपछि अर्को स्वतः पूरा हुँदैन।
कसले notification दिनुपर्छ?
Requirement तपाईंको residence card मा लेखिएको status र change को प्रकारमा निर्भर हुन्छ। मुख्यतः दुई समूह उपयोगी छन्:
- Activity-based organization notification: Student, Professor, Instructor, Trainee र केही अन्य status—school/organizationको name, address, closure, withdrawal वा transfer जस्ता change।
- Contracting organization notification: Engineer/Specialist in Humanities/International Services, Skilled Labor र अन्य listed work status—companyसँग contract सुरु, समाप्त वा organization detail change।
Permanent Resident, Spouse of Japanese National जस्ता status मा employer changeको यही notification लागू नहुन सक्छ, किनकि residence activity employer contractमा आधारित हुँदैन। तर tax, social insurance वा address सम्बन्धी अन्य obligations भने रहन्छन्। आफ्नो exact category Immigration Services Agency को official Q&A बाट जाँच्नुहोस्।
कुन घटनामा 14-day notification?
- School graduation, withdrawal वा transfer
- Job resignation, dismissal वा employment contract समाप्त
- New school enrollment वा new employerसँग contract
- Organizationको name वा address change
- School/company closure
- Company mergerका कारण legal organization detail change
Job छोडेको र नयाँ job सुरु गरेको date फरक भए दुवै event report गर्नुपर्ने हुन सक्छ। एउटै formमा दुवै कुरा स्पष्ट रूपमा समावेश गर्न मिल्छ कि अलग submission चाहिन्छ भन्ने कुरा chosen submission methodको instruction अनुसार गर्नुहोस्।
तीन submission methods
1. Online notification
Immigrationको electronic notification system वा updated residence application portalमार्फत online submit गर्न सकिन्छ। Account register गर्दा residence card, email र systemले मागेका identity details तयार राख्नुहोस्। Submission पूरा भएपछि confirmation screen/PDF/email save गर्नुहोस्। केवल form draft save भएकोलाई submitted नमान्नुहोस्।
2. Immigration counter
Nearest Regional Immigration Services Bureau मा notification form र residence card देखाएर submit गर्न सकिन्छ। Office hours, jurisdiction र reservation requirement पहिले जाँच्नुहोस्। आफ्नो copyमा received stamp वा receipt उपलब्ध भए लिनुहोस्।
3. Postal submission
Official form र residence card copyसहित designated addressमा mail गर्न सकिने procedure छ। Envelopeमा required label लेख्ने, tracking भएको mail प्रयोग गर्ने र पठाएको पूरा packetको scan राख्ने राम्रो practice हो। Original residence card postal mailमा नपठाउनुहोस्, जबसम्म official instructionले स्पष्ट रूपमा नभनेको हो।
Form भर्न आवश्यक information
- Full name, date of birth, nationality/region
- Residence card number र current residence status
- Current address र contact information
- Old school/companyको legal name र address
- Event date: graduation, resignation, transfer वा contract end
- New organizationको legal name, address र start date
- Notification category र reason
Companyको shop name र legal corporate name फरक हुन सक्छ। Employment contract, company website वा corporate documentबाट exact legal name copy गर्नुहोस्। Schoolको campus name मात्र होइन, formले legal educational institution मागे कुन entity लेख्ने भनेर school officeसँग verify गर्नुहोस्।
Practical example: job change
मानौं तपाईंले June 30 मा Company A छोड्नुभयो र July 10 मा Company B सुरु गर्नुभयो। Company Aसँग contract समाप्त भएको eventको 14-day count June 30बाट र Company Bसँग नयाँ contractको count July 10बाट सुरु हुन्छ। “New company सुरु भएपछि एकैपटक गरौंला” भनेर पहिलो deadline कटाउनु ठीक होइन। Online systemमा each event सही dateसहित record गर्नुहोस्।
14 दिन कटिसक्यो भने के गर्ने?
Late भएको कारण notification नै नदिनु झन् खराब हुन्छ। सकेसम्म तुरुन्त submit गर्नुहोस्, accurate event date लेख्नुहोस् र system/formमा explanation field भए short truthful explanation दिनुहोस्। Fake recent date नराख्नुहोस्। Repeated non-compliance future residence examinationमा प्रश्न बन्न सक्छ। Significant delay वा complex history भए Immigration Information Center वा qualified immigration lawyer/gyoseishoshiसँग व्यक्तिगत advice लिनुहोस्।
Notification गरेपछि work permission स्वतः हुन्छ?
हुँदैन। Notification भनेको change report गर्नु हो; नयाँ job तपाईंको existing residence statusको permitted activityभित्र छ कि छैन भन्ने अलग प्रश्न हो। Job duties substantially फरक भए Change of Status of Residence वा Certificate of Authorized Employment उपयोगी/आवश्यक हुन सक्छ। Studentले part-time काम गर्दा separate permission र hour limits पालना गर्नुपर्छ।
Evidence folder checklist
- Old contract/end notice वा graduation/withdrawal certificate
- New contract/enrollment document
- Completed notification copy
- Online confirmation, counter receipt वा postal tracking
- Residence card copy at submission date
- Related email with school/company
- Calendar note showing each 14-day deadline
Common mistakes
- City office address notificationलाई Immigration organization notification सम्झनु
- New job मात्र report गरेर old contract end report नगर्नु
- Actual shop name लेखेर legal company name गलत राख्नु
- Submit button नथिची saved draftलाई completed मान्नु
- Evidence screenshot/receipt नराख्नु
- Residence statusले नयाँ duties cover गर्छ कि जाँच नगर्नु
Frequently Asked Questions
Schoolले Immigrationलाई report गर्छ भने studentले अलग report गर्नुपर्छ?
Educational institutionको reporting obligation र studentको individual obligation अलग हुन सक्छ। “Schoolले गर्छ” भनेर आफ्नो requirement नछोड्नुहोस्।
Part-time baito change पनि report गर्नुपर्छ?
Studentको ordinary permitted part-time workplace change र status-based affiliated organization change एउटै कुरा नहुन सक्छ। तपाईंको main status, permission र job nature अनुसार exact requirement Immigrationसँग verify गर्नुहोस्।
Notification fee लाग्छ?
Affiliated organization notification स्वयंका लागि सामान्यतया government application fee हुँदैन, तर postage वा travel खर्च हुन सक्छ। Latest official instructions हेर्नुहोस्।
Official references
- Notification of affiliated activity organization
- Notification of affiliated contracting organization
- Official notification Q&A
यो general information हो। Applicable notification तपाईंको exact residence status र eventमा निर्भर हुन्छ। Official form र current instructions प्रयोग गर्नुहोस्।